Managing Procurement: solving the problems every business knows

Have you ever faced the panic of a blocked order because stock wasn’t available? Or found yourself chasing suppliers to figure out when an essential product will finally arrive? Procurement can feel like an endless obstacle course, filled with delays, miscommunications, and unexpected costs.

But there’s good news: So Smart, powered by Microsoft Dynamics 365 Business Central, takes the stress out of procurement. With automated workflows, real-time inventory insights, and seamless supplier communication, your purchasing process becomes smooth, strategic, and cost-efficient.

The Everyday Procurement Nightmares

“We sold a product we didn’t have!”

It happens more often than you’d think. A customer places an order, but your warehouse is empty. The result? Delays, awkward phone calls, and even lost customers.

🔹 With So Smart’s interactive dashboard, you’ll always have a real-time view of stock availability. No more last-minute surprises—just accurate, up-to-date inventory data that ensures you can fulfill every order on time.

“I need to place an order, but I have no idea how much to buy.”

Ordering without clear data is a recipe for disaster. Buy too much, and you tie up your cash flow with excess stock. Buy too little, and you risk halting production or losing sales.

🔹 So Smart analyzes stock levels, sales orders, and demand forecasts to suggest the exact quantities you need to order. No more guesswork—just smart, data-driven procurement.

“My supplier has disappeared! The order is late!”

Every business has a horror story about a supplier who goes silent or delays a critical shipment. Constant phone calls, endless email chains, and last-minute scrambling become the norm.

🔹 So Smart tracks all purchase orders and lets you send and receive supplier confirmations directly from the system. No more chasing down vendors—everything is organized, automated, and under control.

“The goods arrived, but nobody knows where they are.”

Your shipment is finally in, but your warehouse is a mess, and no one updated the system. Products go missing, inventory reports are inaccurate, and unnecessary orders are placed.

🔹 With So Smart, every stock arrival is automatically recorded, updating your inventory in real time. You always know what’s in stock, where it’s located, and what needs to be reordered.

“We accidentally paid the same invoice twice!”

Admin errors can be costly. Without an integrated financial system, duplicate payments and missed invoices become an expensive headache.

🔹 So Smart seamlessly connects procurement with accounting in Business Central, ensuring every payment aligns with purchase orders and deliveries. No more financial oversights—just a streamlined, accurate payment process.

From Chaos to Efficiency: The Power of Automation

Procurement doesn’t have to be a constant struggle. With So Smart, your purchasing process is structured, automated, and fully integrated with the rest of your business operations.

🔹 Smart purchase order suggestions ensure you always have the right stock at the right time.
🔹 Full visibility into future sales and inventory levels eliminates waste and last-minute shortages.
🔹 Real-time supplier tracking and automated confirmations keep deliveries on schedule.

If procurement is causing you more headaches than solutions, it’s time for a change. Are you ready to leave the chaos behind?