End of year: how to deal with stocktaking

How to effectively manage year-end inventory

Warehouse inventory is undoubtedly one of the most crucial year-end operations for businesses that own a raw materials warehouse, semi-finished goods, finished products, or marketed products.

With So Smart, this process can be simpler than expected, as it can be well-organized with multiple processing steps.

Physical Inventory Preparation

Thanks to physical inventory orders, you can plan the item counting activity for the warehouse and, if necessary, for a specific period, scheduling the counting days. By using these orders, you can compile the list of items with expected end-of-period stock in order to create work lists for the operators responsible for the actual counting.

Example of a physical inventory order
Example of a physical inventory order

Creation of Work Lists for Physical Counting

Once the activity is planned, you can create a work list for the operator responsible for the actual counting of items using Physical Warehouse Records. The list will guide the operator on the items to count, who only needs to confirm the quantity actually present in the warehouse. This can also be done by importing the processed data through Microsoft Excel and then confirming the completion of the activity.

All of this is done by tracking the activity date and how many times a specific item has been counted.

Example of Physical Warehouse Registration
Example of Physical Warehouse Registration

Data Verification

Data accuracy is crucial, and with physical inventory orders, you can verify it by checking the difference between the expected and actually counted stock, as well as identifying and handling any duplicate entries. All of this is done before officially recording warehouse adjustments. In fact, during this phase, it is still possible to reopen the activity, requesting the operator who handled the counting to verify specific items with anomalies.

Inventory Recording

The final step is confirming the work done. By recording the physical inventory order, adjustments to increase or decrease warehouse stock levels based on the confirmed quantities will be registered.

The Advantages

  • Guided procedure
  • Possibility of dual control with a separate check between the counting operator and the operator verifying the work done
  • Automatic inventory adjustments without manual intervention

So Smart is the 100% Microsoft-based online management software built on Dynamics 365 Business Central that helps you automate processes, monitor real-time data, generate analytical reports, and ensure compliance. So Smart is the accessible cloud solution from any browser, and in addition to your computer, you can also access it from your smartphone or tablet by installing the dedicated app. This allows you to monitor and plan your activities at any time. So Smart provides efficient procedures for warehouse and inventory management, ensuring a worry-free approach to year-end activities.

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